CLASS POLICIES

TUITION

SEASON CLASSES

Registration Fee: $15/family

Full Season Tuition: divided into 8 monthly payments, due first of each month September - April.

See Season Classes for specific tuition rates.

See Withdrawal Policy for tuition due if not completing a full season.

CAMPS OR WORKSHOPS

Deposit at Registration: $20/dancer (non-refundable)

Balance Due: first day of camp

Tuition amount is determined by level and length of camp/workshop.

See Summer at Doxa for specific rates.

PAYMENTS

PAYMENT POLICY

Tuition can be paid using the Parent Portal system online, or by cash or check in the church office or Doxa studios. Cards are not accepted in person - only online. Please make sure any payment is clearly labeled with your child's first and last name and preferably, their class level/day/time.

Doxa does not charge late fees. We are committed to keeping our program affordable for families. As a result, adherence to these guidelines is crucial to maintain our flexibility with deadlines:

  1.  Monthly payments are due on the first of each month. They can always be paid in advance.
  2. Communicate via email any payments that will not meet the due date - we are happy to accommodate, but just need to know.
  3. Adhere to withdrawal deadlines and prompt notification (see Withdrawals).
  4. To participate in the end-of-season performance (recital or sometimes story ballet, depending upon level and year) pay the Performance Participation Fee or Costume Fee by January 30th. This fee will post in January at the start of the second semester of the season. See details under Performances below.


AUTO-PAY

The ability to set tuition to be paid automatically each month.

1. Sign up for Auto-Pay in your Parent Portal account, saving a debit card, credit card, or ACH method.

2. Auto-Pay will be run on the 1st of each tuition month.

3. If your card or bank account info changes or expires, remember to update it in your portal.

Auto-Pay will not run if you do not have a dancer enrolled in an active class. At the end of the season, there is no reason to "stop" or remove your card information. However, you may remove or change the saved payment information at any time.

 

CANCELLATION OF REGISTRATION

Please notify us promptly if your plans to participate change after registration. We often operate with waiting lists, and we want every interested dancer to be able to participate! All requests for dropped classes or cancelled registrations must be received by email to doxadanceministry@gmail.com.

If the Registration Fee has not been paid within two weeks of enrolling in a class, the spot may be forfeited to a dancer on the waiting list.

For season classes and summer camps:

  • Cancellation requests that are received 2 weeks prior to the first class of the season will be fully refunded.
  • Within the 2 week margin, but still prior to the first class, cancellations will be refunded minus the $15 registration fee.

Once classes have begun, even if a dancer's registered class has not yet met, all drops are considered Withdrawals.

 

WITHDRAWALS

Please promptly notify us if your dancer can no longer attend their enrolled class(es). Withdrawal requests must be received by email to doxadanceministry@gmail.com.

  • Students can withdraw anytime in the Fall semester and in the Spring semester through January 30th.
  • Tuition owed is through the month of the date on which the withdrawal request was received.
  • If a student stops attending without a written request to withdraw from a class, the student owes tuition through the date that contact is successfully made and the intent to drop is confirmed, even if this date is several weeks after the last attended class.
  • If a student must withdraw after January 30th, they owe tuition through the current month (date of notice) as well as the performance fee if a costume has been purchased for them. We ask for families to only do this in cases of emergency, as  withdrawals late in the season affect negatively affect performance preparations, classmates, and class dynamics.

Please note: We often operate with waiting lists prior to the start of classes, but once families' schedules are set and the year is in progress, it's much harder to add students into vacated spots. Please let us know as soon as possible if your dancer will not use their reserved spot.

We strongly believe children and teens benefit greatly from completing whatever task or activity in which they participate and ask that parents encourage their dancers to push through challenges and ask for help when needed, rather than giving up. Please never hesitate to inform your dancer's teacher or the Doxa Director if you have concerns about your child's engagement level - we want to partner with you and ensure every dancer not only reaches their potential, but enjoys the process!


MULTI-STUDENT DISCOUNTS

Families with three or more dancers receive a tuition discount for regular season classes.

  • Oldest student = 100% tuition
  • 2nd student = 100% tuition
  • 3rd student = 75% tuition (25% discount)
  • 4th student = 50% tuition (50% discount)
  • 5th student = 25% tuition (25% discount)

Doxa charges one $15 registration fee per family for season classes.

SCHOLARSHIPS

Doxa is able to provide partial or short-term full scholarships based on need, and small merit-based scholarships for older dancers to pursue summer training and mission opportunities. While we strive to keep tuition very reasonably priced, we know every family's situation is different and we never want tuition to be cost-prohibitive.

If your family experiences a financial crisis while your dancer is enrolled in Doxa, please first talk with us prior to making any decision to withdraw (even with the intention to re-enroll the following season). We would much rather offer assistance and keep a dancer's training consistent and continuous if at all possible.

To Be Approved for a Tuition Scholarship:

  • Complete this form online
  • Receive confirmation by email of scholarship award and specified scholarship period
  • Maintain 75% attendance throughout scholarship period
  • Participate in the end-of-season dress rehearsal(s) and performance(s) - applicable to season tuition scholarships received for performing level classes

The process can be repeated as necessary, as long as the student meets the attendance requirement and completes each season/camp/session for which they receive a scholarship.

Costume Fees or Performance Participation Fees are generally not covered by scholarship.

To Provide a Scholarship for a Dancer:

  • Write a check payable to Paramount Baptist Church and designate it "Doxa - Scholarship". Thank you in advance for helping make another dancer's training possible!
  • Give online at paramount.org/give and choose Doxa in the drop-down menu. Specify Scholarship in the memo box.


CLASSES

SEASON SCHEDULE & HOLIDAYS

Doxa season classes typically begin the Tuesday after Labor Day and end in April.

CALENDAR

See the exact dates for this season on the Doxa Calendar.

HOLIDAYS

Typically, Season Classes follow this general schedule:

  • First Day of Classes: Tuesday after Labor Day
  • Thanksgiving Break: No classes Tuesday through Saturday of Thanksgiving Week
  • Christmas Break: Last classes for 1st Semester are the Friday a full week prior to Christmas; First classes for 2nd Semester are Friday of the second full week of January
  • No Classes Monday through Friday of AISD Spring Break
  • No Classes will be held on Good Friday or Easter Sunday; IF Easter Sunday falls after the end of the season classes (like in 2019, but rarely occurs) then No Classes will be held the Sunday following Spring Break
  • The last day of classes is typically the last Friday before performances. IF the performances are a combined story ballet/recital (all students in one production) then classes will end the week prior to allow for evening Dress Rehearsals. If the last Friday for scheduled classes is Good Friday, then the season will end with Thursday classes the day before.

The exact dates for each year should be noted on the calendar, in addition to special events. We do have classes on Columbus Day, Veterans' Day, and other school days-off like Staff In-Service Days or unused Snow Days. We use the above schedule so that all classes meet the same number of times regardless of their day, excluding closings out of our control such as for inclement weather.

CLOSINGS, CANCELLATIONS, MAKE-UP POLICY

We make every effort to offer all scheduled classes in a season. However, some closures or cancellations are out of our control.

We defer to Amarillo Independent School District regarding school closings due to weather - if there is no school that day due to snow, we will not have Doxa classes. Sometimes, for non-school days like Sundays or for Wednesday night activities, we will defer to the church office leadership for facility closures.

Be sure to check your email, join the current season Remind App group, and like our Facebook page as we will utilize these three communication methods to notify about closures.

Since we are unable to control weather closings, classes canceled for this reason are not rescheduled and do not affect tuition due. If enough notice is provided (as in, a closure for the next day) we may provide a virtual alternative for the cancelled classes. Virtual attendance does not affect recital eligibility.

From time to time teachers will substitute teach for one another when necessary. If a teacher is unable to teach and we do not have an available substitute, we may cancel the class. In such an instance, prorated tuition amount for the cancelled class would be posted to students' accounts as a credit, which can be applied to the next tuition payment or upcoming season.

MAKE-UP POLICY

Because of capacity constraints, recital preparations, and other considerations, we do not offer arrangements for students to make up classes they miss. Absences do not affect tuition due. Please be mindful of the attendance policy for performing students (under Performances below).

DRESS CODE

Doxa levels have a specific color-based dress code. Visit the Dress Code policy page.

TODDLERS

  • ROSEBUDS - White

LOWER SCHOOL 

  • SWEET PEAS - Light Pink
  • BUTTERCUPS - Yellow
  • DAISIES - Green

INTERMEDIATE SCHOOL 

  • LILIES - Dark Pink
  • LILACS - Light Purple
  • IRISES - Dark Purple

UPPER SCHOOL 

  • TULIPS - Red
  • VIOLETS - Blue
  • ORCHIDS - Teal or Navy

BOYS

  • SPROUTS, SAPLINGS, OAKS, PINES, CEDARS - White or Black shirt
  • CO-ED CLASSES - White or Black or Level Color shirt

NEED HELP FINDING A LEOTARD IN THE RIGHT COLOR?

TRY THESE RESOURCES →

 View the rest of the Dress Code policy.

 

CLASSROOM ETIQUETTE & EXPECTATIONS

Ballet is both an art and a discipline. For students to be successful in their training, they must know and adhere to the basic etiquette of ballet. Teachers will discuss and periodically review the items listed in their classes, but we want to provide this information here as well so that parents are also aware of the high expectations we hold for our students.

ATTENDANCE

  • Students must maintain at least a 50% attendance rate throughout the season in order to participate in the end-of-season performances.
  • This is a minimum - they will not be well prepared if they only attend 50%. However, they will not be allowed to perform if they attend fewer than 50% of classes. (Applies to Sweet Peas and above).
  • If your child will be absent, please communicate this by reporting the absence in your Parent Portal. Please do not bring your child if they have had a fever within 24 hours.
  • Because of capacity constraints, recital preparations, and other considerations, we do not offer arrangements for students to make up classes that they miss. Absences do not affect tuition due.

CLASS ARRIVAL & DEPARTURE

  • Arrive a few minutes early to help your dancer put their ballet shoes on and be ready for class on time
  • Communicate any need for your child to be late or leave early via email ahead of time. Please do not make a habit of either as your dancer will miss valuable instruction and at increased risk for muscle fatigue or injury.
  • PLEASE HAVE YOUR DANCER USE THE RESTROOM PRIOR TO CLASS
  • Be ready to pick up your child promptly at the end of their class time, which is five minutes prior to the next class’ start time. This helps the teacher stay on schedule for the next class.
  • Students fourth grade and younger must be picked up by an adult at the studio door at the end of class (Paramount policy)
    • Please do not plan to have your child meet you downstairs, in another area of the building, or outside. We are required to enforce this church-wide policy for the children in our care.

DURING CLASS - FOR PARENTS

  • Stay with your child until their class time. Teachers will open the studio door when they are ready to receive dancers into their class.
  • Parents of Rosebuds - it is highly encouraged that you stay during your child’s 30-minute class. The waiting room is there for your convenience. Bathroom accidents or other needs arise more frequently at this age, so it is extremely helpful to the teacher if you are nearby.
  • Please hold onto your child’s water bottle - it will be great for them to have after class, but they should not bring it into the studio with them (in Lower School, it serves more as a distraction than necessary tool). If your child has a medical situation for which they need access to water or a snack, please communicate this with the teacher and put it in the medical details for your dancer in the Parent Portal.
  • Noise travels into the studio even with the doors closed. You can help us maintain a focused environment by keeping the hallway quiet while classes are in progress.
  • Please do not open the door during class unless there is an emergency. If a teacher needs your help keeping your child engaged or correcting behavior, he or she will bring the child out to you. Otherwise, please do not intervene even for the purpose of disciplining as you distract the entire class and undermine the teacher’s authority in the room. If you observed a child not participating or listening well, we encourage you to talk about it with your child after class.
  • Please observe and respect Paramount Activity Center hours which differ from Doxa’s class schedule. The Children’s Playzone, Loft area, Gym, and Preschool Play area all are maintained and overseen by the Recreation Ministry and staffed accordingly. Families with siblings in Sunday and Friday classes will most likely not have access to these areas during their class time. Weather permitting, there are outside playgrounds you can access.

DURING CLASS - FOR DANCERS

  • Adhere to stated dress code including hair up (in a bun) and out of the face
  • Do not touch the ballet barres unless the teacher tells you to do so. Never hang, climb, or pull on them - wall-mounted or free-standing. They are not constructed like gymnastics bars and treating them this way can cause damage to the wall or injury to yourself.
  • No talking while the teacher is talking or other students are dancing. Students should be watching and listening closely.
  • Dancers should not sit down during class unless watching due to injury or if told to sit by the instructor.
  • Respect the teacher and respond to instruction the first time.
  • No gum or food of any kind in the studios.
  • Students should make every effort to stay in class until it has finished. Wait until you have been dismissed by the teacher and remember, use the bathroom before class begins!

If there is a problem, we will employ the following discipline strategies:

  • have a child sit by the teacher while the rest of the class enjoys “free dance” at the end
  • have the child sit by the mirror for the remainder of class
  • discuss the behavior problem with the parent after class or by email, and may ask the parent to stay and observe the next week


Thank you for partnering with us to reinforce these expectations with your child. You will help them have a successful year by doing so!

RESPECT

  • Show respect to instructors:
    • make eye contact with the teacher when speaking or being spoken to
    • use the restroom prior to class
    • do not leave the class once it has begun until you are dismissed
    • students are allowed to bring a water bottle into class (no open cups or other drinks) - take drinks at appropriate times, not when you are expected to be ready to dance
    • respectfully respond when given corrections - “thank you”
    • be mindful of body language that communicates disinterest or disrespect: crossed arms, slouched stance, looking elsewhere, yawning, frowning, sitting down
    • adhere to stated dress code including hair in a bun and out of face
    • not talking in class; being mindful of necessary quiet moments while teacher is thinking or preparing next exercise
    • no gum or food in the studio; water only in a bottle with a spill-proof lid
    • thank the teacher at the end of class
  • Show respect and kindness to peers:
    • watch other groups when it is their turn, keep your own body out of the dancing space if it is not your turn
    • encourage and applaud one another
    • never gossip about other dancers - inside or outside the studio
    • a spot at the barre is only “your spot” if it has been assigned to you by your teacher; be flexible and be gracious to one another

BARRE ETIQUETTE

  • In general:
    • never hang or lean on the barre
    • touch the barre only when executing a combination
    • elbows are relaxed and shoulders pressed down with wide chest
    • tall correct posture without swaying the back (engaged abdominal muscles and neutral pelvis)
    • use a light touch and do not grip the barre
    • all barre preparation begins with both hands off the barre (en bas)
    • be ready prior to the start of the music
  • For exercises facing the barre:
    • look at the wall and not down at your feet (maintains posture)
    • hands should be placed shoulder width apart
    • stay square, hips parallel to the barre
  • For exercises facing one side:
    • the hand on the barre should always be in front of the body (as if walking gracefully down a grand staircase) so that the inside shoulder stays relaxed and level with the other shoulder
    • stay square, hips perpendicular to the barre
    • turn toward the barre to change sides
  • End every exercise by holding the given finish position

ENGAGED LEARNING TECHNIQUES

  • Practicing these strategies every class will help you improve:
    • copy the movements as the teacher demonstrates or verbally gives the exercise - with feet, with hands, with head movements
    • seek to memorize the combination during demonstration/explanation; treat each exercise as if you might be asked to demonstrate it for the class
    • in “marking,” fully perform upper body movements, especially arms
    • be attentive and review the combination as another group is going
    • work on reversing combinations to the other side without waiting to be shown
  • Prepare for performance situations in every class:
    • when dancing an exercise, never stop to fix a shoe, hair, or other issue; participate in and finish each exercise completely
    • practice pleasant facial expressions (smile!)
    • finish every combination well even if it was difficult or went poorly
    • be ready for each turn without the teacher having to stop/restart the music
  • Handling corrections:
    • recognize that corrections are a good thing; everyone has things to work on; knowing what those things are and focusing on them is key!
    • work to apply corrections immediately, even those given to another dancer or the class as a whole
    • create a habit of writing down corrections received or new terminology learned after class in a notebook for review
    • retain corrections from one class to the next and keep practicing them
  • Ask appropriate questions at appropriate times:
    • be attentive so as to avoid asking questions previously answered
    • do not ask questions like “when will class end?” or “when will we move on to a different part of class?” or “when do we get to do this step?” -- trust the teacher to manage the time appropriately
    • quickly accept changes given; if needed, respectfully ask for clarification if a change seems unintentional or is unclear
    • ask a teacher at the end of class to clarify if a correction given was unclear

ATTENDANCE

  • maintain consistent class & rehearsal attendance
  • practice punctuality
  • arrive 15-20 minutes early to stretch and prepare for class; stay quiet to avoid disturbing classes in session
  • if late, enter the classroom quietly without disturbing the instruction in progress; communicate the reason for tardiness at the end of class; do not make a habit of arriving late as not warming up properly puts you at increased risk for muscle fatigue and injury
  • communicate absences in advance whenever possible (absences should be reported in the parent portal)
  • communicate any need to leave class early via email ahead of time; do not make a habit of this as you miss valuable instruction and often, choreography
  • make an effort to learn missed instruction or choreography from peers prior to the next class or rehearsal
  • report injury or illness ahead of time whenever possible, or inform the teacher before class if an injury or illness is present
  • if observing class, bring a notebook and take notes


Students must maintain at least a 50% attendance rate throughout the season in order to participate in the end-of-season performances. This is a minimum - they will not be well prepared if they only attend 50%. However, they will not be allowed to perform if they attend fewer than 50% of classes. Because of capacity constraints, recital preparations, and other considerations, we do not offer arrangements for students to make up classes that they miss. Absences do not affect tuition due.

LEVEL PLACEMENT

Lower School levels are determined by age at the start of a season (early September). Intermediate and Upper School levels require placement.

View Level Placement Policy →

PERFORMANCES

Doxa end-of-season performances are unique worship opportunities for dancers and their families and friends.

Dancers in all performing levels must maintain a minimum of 50% attendance at any given time during the current season to be eligible for performances.

RECITAL

Dancers in all performing levels must maintain a minimum of 50% attendance at any given time during the current season to be eligible for performances. Please note, a dancer who attends only 50% of the time will not be well-prepared for their performance. But any dancer who cannot meet this minimum requirement will not be allowed to participate in the performance.

Excluding Toddlers and Adult Class participants, all enrolled students perform in the end-of-year recital which typically falls on a weekend in mid to late April. To opt-out of recital or other performances, parents must complete the recital "commitment form" by the deadline to avoid owing costume or performance participation fees.

Dancers are divided across multiple performances. Lower School students usually perform in one performance. Intermediate School students generally perform one dance per technique class taken, which can fall either in the same performance or in different performances. Upper School students will usually perform in all or most of the scheduled performance times, though their roles may vary. They may also perform a separate weekend if Doxa is producing an original story ballet that year.

Siblings may end up in the same performance or in different performances. This is based on which classes they are in and is simply “luck of the draw.” We cannot guarantee that siblings will perform at the same time.


Current Families: View Recital Details →

PARENT RESPONSIBILITY

Help from parents is necessary to make recitals successful. As a parent with a dancer in Doxa, your role for recital is to:
1. Provide required attire for your dancer (correct tights, shoes, and undergarment flesh-colored leotard)
2. Attend the mandatory dress rehearsal
3. Pay tuition balance prior to dress rehearsal (if not already paid)
4. Arrive at call time with your dancer dressed and ready to go (30-45 mins early for recitals; up to 1 hr for larger production years)
5. Help your dancer off-stage during rehearsals as necessary
6. Purchase your dancer's costume in January (see costume policy for details)
7. View this performance first and foremost as a worship and witness opportunity
8. Set a godly example for my child and other participants by treating others with respect, humility, and patience
9. Volunteer as able for various tasks. Requests are made several weeks prior to recital.

Specific recital date/time for each class as well as dress rehearsal information is made available as early as possible, usually by August. Please IMMEDIATELY reserve all given dates on your calendar and protect them against conflicts. With the exception of sudden illness, dancers are required to attend their dress rehearsal times and perform in ALL performances designated for their class.

COSTUMES

Parents purchase their child's recital costume(s) at wholesale cost (approximately $40-60 per costume). Doxa does not mark-up costume costs. Dancers have only one costume per performing class. Costume fees must be paid by February 1st and are not refundable. Costume fees can be paid in advance, or spread across multiple payments if helpful to families. Dancers participating in a story ballet concurrent with a recital should review story ballet policies as their participation fee may cover/waive the requirement to purchase recital costume(s).

Exceptions to this policy can be requested and will be considered on a case-by-case basis, for the following reasons:

  • Three or more dancers in a family enrolled in performing classes - 10% discount for costumes can be applied; dancer retains costume ownership (must request by email).
  • Enrollment in three or more performing classes (by dancer) - the dancer/family can purchase two costumes while Doxa purchases remaining costumes needed; Doxa retains ownership of additional costumes purchased on dancer's behalf and those must be returned immediately following the recital performance or paid for at that time.
  • Financial Need - please submit a request by email if costume purchases are cost-prohibitive to your dancer's participation in the recital; please include what percentage of the costume cost you would be able to pay, if any; please note any costumes purchased by Doxa on behalf of a dancer are property of Doxa and must be returned immediately following the recital performance or paid for at that time.

Pay your dancer's costume fee in the Parent Portal. You can wait until the fee posts, or you can make a payment ahead of time by selecting: Pay Online --> Other --> Balance --> change the amount to the costume cost, and label it "Costume Purchase" in the memo line.

OTHER PERFORMANCES

Doxa dancers are given the opportunity to perform at other events during the year. This may include Paramount's Christmas events, Sunday services, mission trips, community outreach, or side projects.

These performances usually include the dancers in the highest levels and those invited to participate may vary depending upon the number of dancers needed. These opportunities are optional and involvement requirements are expressed at the onset of each commitment.